Cookie policy

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This Cookie Policy governs the use of cookies and similar technologies as part of your engagement with our website and associated services. This processing is conducted by Leuven MindGate vzw, a non-profit association with registered offices at Professor Van Overstraetenplein 1, 3000 Leuven registered with the CBE under the number VAT number BE0656972486 in accordance with the applicable legislation on the protection of personal data. If you want to know more about our data handling outside of cookies, please read our Privacy Policy.

By clicking 'Accept All' in our consent banner, or by actively selecting and confirming your preferences via the 'Manage Preferences' option in the banner, you provide your explicit consent for the use of non-essential cookies. We rely on your affirmative action (clicking or ticking) to establish a lawful basis for processing data collected via analytical, marketing, and social media cookies. Strictly necessary cookies do not require your consent but are automatically placed to ensure the functional security and operation of the website. Your ability to control and adjust your cookie preferences remains in full effect. You may withdraw your consent or adjust your settings at any time via the 'cookie settings' link consistently available in the footer of our Website.

We reserve the right to amend, supplement or replace this Cookie Policy from time to time. Such changes, additions or replacements will be brought to your attention through our Website and/or Services. If you do not agree with these changes, additions or replacements, please send an e-mail to info@leuvenmindgate.be. If we have not received formal notice of disagreement within a reasonable period of ten (10) business days after communication of the changes, you will be deemed to have accepted such updates.

What are cookies?

Cookies and similar technologies are very small text documents or pieces of code, often containing a unique identification code. When you visit the Leuven MindGate website, our system requests permission from your computer or mobile device to store and access key digital information. The data collected via cookies and similar technologies primarily includes the date and time of the interaction, and how you engage with our platform or application.

Cookies usually have an expiry date and are automatically deleted when you close your browser. However, some cookies remain on your computer for longer periods of time, sometimes even until you delete them manually.

Why we use cookies

We use cookies to ensure our website operates with operational excellence, to accurately measure usage, and to drive continuous improvement based on visitor behavior and feedback. Cookies are deployed to facilitate our collaboration and outreach goals: enabling the seamless sharing of information via social media, allowing the viewing of integrated video insights (e.g., YouTube), and ensuring the display of highly relevant professional communications on relevant platforms.

You are always in control of your preferences and are not obliged to accept non-essential cookie types.

What kind of cookies do we use?

Strictly necessary cookies

These cookies are essential for the proper functioning of the website and cannot be disabled.

Marketing and analytical cookies

These cookies collect information about how you use our website. All data is anonymized and cannot be used to identify you. These are meant to learn more about the usage and interaction patterns on our website. We strategically utilize this data for performance analysis and strategic website optimization. These cookies also ensure that you see personalized advertisements based on your browsing behavior.

  • Google Analytics (_ga, _gcl_au, ...): We use this cookie to better understand visitors. Where do these visits come from, what are they looking for, ...
  • Zoho Pagesense: This cookie provides a detailed, data-driven methodology for understanding how our visitors interact with the platform, including tracking key page visits and testing page variants to optimize the professional experience.

Social media-related cookies

These cookies are crucial for maximizing our collaboration and outreach goals, enabling you to view integrated video insights (e.g., YouTube) and effortlessly share articles within your professional network

  • Vimeo Videos & YouTube Videos: Video content is embedded on our platform using code from Vimeo and YouTube, which utilizes cookies. These cookies also register the aggregated number of views, providing useful performance metrics. As these are third-party services, we refer to the respective privacy policies of Vimeo and YouTube for further detail.
  • Embeds: We sometimes display embedded content from other relevant services, such as Spotify. We load these external elements only upon your consent to Social Media cookies. However, we have no direct influence over the specific cookies these external services set or their duration.

You can prevent cookies from being placed or delete cookies that have already been placed by changing the settings in your browser. Assistance with adjusting these settings can be found on the website of the browser you are using. Please note that not allowing cookies when visiting the website might result in some or all of the functions of the website not working properly.

If you have registered with our Website, we will delete your personal data when you delete your profile, unless a legal or regulatory obligation or a court or administrative order would prevent us from doing so.

Who we share data with

We do not transmit your identifiable personal data to third parties, unless it is strictly required for the provision of our services or we have your explicit consent.

  1. We may use third party processors to provide you with the Website and/or Services. We ensure that third party processors may only process your personal data on our behalf and upon written instructions from us. We guarantee that all third party processors are selected with due care to ensure the security and integrity of your personal data.
  2. We may transfer anonymised and/or aggregated data to other organisations that may use this data to improve products and services and to organise the marketing, presentation and sale of products and services in a tailored way.

Data Processing Location We and our third party processors will only process your identifiable personal data in the EEA. We may transfer your anonymised and/or aggregated data to organisations outside the EEA. If such a transfer takes place, we will ensure that appropriate safeguards are in place to guarantee the security and integrity of your personal data, and that all rights in relation to personal data that you may enjoy under applicable mandatory law are guaranteed.

How we process data

We will do our utmost best to process only those personal data that are necessary to achieve the purposes stated in this Cookie Policy. We will process your personal data in a lawful, fair and transparent manner. We will do our utmost best to keep the personal data accurate and up-to-date.

Security Measures We will take appropriate technical and organisational measures to keep your personal data secure against unauthorised access or theft and against accidental loss, manipulation or destruction. Access by our staff or staff of our external processors is only possible on a need-to-know basis and is subject to strict confidentiality obligations.

Your personal data is only processed as long as necessary to achieve the purposes set out in this Cookie Policy or until you withdraw your consent to its processing. Please note that withdrawal of consent may mean that you are no longer able to use all or parts of the Website or Services. You have the right to request access to all personal data we process about you. Please note that manifestly unfounded or excessive requests may be subject to rejection, in line with GDPR regulations. However, requests for access which are manifestly made with the intention of causing damage to us will not be processed.

If you wish to make a request to exercise one or more of the above rights, please send an e-mail to info@leuvenmindgate.be. This request must clearly state which right you wish to exercise and why. It must also be dated and signed, and be accompanied by a digitally scanned copy of your valid identity card proving your identity. We will respond within the statutory period of thirty (30) days. If you request correction of data, you must also include with it proof that the personal data for which correction is requested is incorrect.

If you have a complaint about the processing of your personal data by us, you can always contact us via the e-mail address info@leuvenmindgate.be. If you are not satisfied with our response, you are free to file a complaint with the competent data protection authority. For more information, please visit https://www.dataprotectionauthority.be/citizen

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This cookie policy was last updated on 11/12/2025